Create an Event

How to add a new Event to your account

Updated over a week ago

Run your next Event with some class! Seamlessly manage from start to finish, including start lists and live results.

Note: To create an Event with Entry Fees and accept online payments, you must connect your Hoofpick account to a Stripe account first.

Once you have connected Stripe to your Hoofpick account, go to your dashboard and navigate to Event in the menu on the left. Use the dropdown to click on Event.

To create a new Event, click on the Add new button in the top right.

Complete the Event Information

Any field marked with a * must be completed before you proceed to the next step.

It's important to set your Event Expiry Date. This is when the Event will be removed from Hoofpick (i.e. when it's finished and results have been uploaded and seen by entrants etc.) Select any date after your Event ends.

Make sure the Status is set to "Active" for people to see your Event. It can be set to "Inactive" if you want to create an Event, but only you can see it.

If you would like your Event to be seen on the public domain at, make sure you set Display on Hoofpick to "Active". But if you want your Event to only appear on your private domains (your Website / Mobile App) then set this to "Inactive". 

Once you have completed the basic information fields, click Next.

Give a Description

You have an unlimited character space to provide important details about the Event (e.g. class information, entry closing date, prize money, etc.). Then click Next.

Note: The Hoofpick Biz Form Embed Button Label and Form ID fields can be left blank. Find more information about embedding digital forms in your Event here.

Complete the Fees & Classes

Select Affiliated / Unaffiliated for your Event.

The following fields are optional:

Fixed Horse Fee (do not include a currency symbol)
Fixed Rider Fee (do not include a currency symbol)
Late Entry Fee (an additional % of the entry fee for late entries)
Apply to entries after (date the late entry fee will be added)

Then create Classes for your Event, for example:

Title: Class One
Max. Places: 100
Entry Fee: 12 (do not include a currency symbol)
Member Entry Fee: 10 (do not include a currency symbol - this field will only be available if you have created a Membership)

To add more Classes, simply click on Add Event/Class and a new space will be provided for an additional Class.

When you have finished adding Classes, click Next.

Add Media to your Event

Include images and documents (PDF files such as schedules, rules, etc.) by selecting "Choose file" to upload a file from your device.

Important: All files should be less than 2MB each, and total upload on any submission should not exceed 10MB. If you experience difficulties uploading multiple files, try adding one, finish creating the Event, and then go back and edit it to add more.

To add multiple images or documents, click on More and a new space will be provided for an additional upload.

When you have finished uploading Media files to your Event, click Next.

Advertise your sponsor(s)

You can give your Event Sponsor a feature photo and link to their website if you complete these fields.

If you don't have a Sponsor, skip this step and click Next.

Provide the Terms & Conditions

You must provide the T&Cs for entering your Event. This is a required field to complete before you click Next.

Create FAQs

You can create FAQs by entering a frequently asked question about your Event and then providing the appropriate answer. 

To add multiple FAQs simply click More and a new space will be provided for an additional question and answer.

To delete a FAQ, click on the red delete button next to it.

Once you have completed all the details and required fields for your Event, click Submit.

You will be taken back to Event in your dashboard with a message to confirm 'Event has been inserted successfully'. Your Event will now appear in the list below.

You can view your Event by clicking on the green eye button next to it.

Note: If you have a Hoofpick App or a Hoofpick Website, your new Event will automatically be added there.

Duplicating an Event

For a competition series, you can easily duplicate an existing Event by navigating to your Events and clicking on the turquoise Duplicate button from the Action menu.

All Event information will be copied over to the event duplicate, but you'll need to give it a new title that you can easily identify it by, and select the Event dates:

Note: Entries and start lists/results will not be copied over.

Make sure to check the other fields are correct (including description, entry fees, T&Cs, etc.) before clicking Submit to save it as a new Event.

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